Everfit documents workout PDFs, individual form-response PDFs and exports from Sales Analytics. Those exports solve different parts of your backup; they do not demonstrate a full-account import elsewhere. Confirm missing data and recurring billing separately.
Published by Coachway. The product instructions below come from the linked official documentation, checked September 5, 2026. They describe available exports, not a completed test of your account or a guarantee that another platform can import the files.
What you can export from Everfit
Workouts: save a PDF from the training calendar
On Coach web, open the client dashboard and Training Calendar. Open the workout menu, choose Print Workout and save it as PDF.
A saved workout is a reference for rebuilding. Ask the next provider to demonstrate the editable result, including the instructions and exercise mapping, before committing to the whole library.
Official instructions: Export or print workouts as PDFs
Form responses: save individual PDFs
The documented web workflow opens a form response from the Responses tab and prints it to PDF. Everfit also documents printing individual responses on coach and client mobile apps.
This instruction does not establish a bulk export of every check-in. Count the responses you need and ask support about other options before estimating the work.
Official instructions: Export form responses as PDF
Payment reports: export your selected sales view
In Payment & Packages, open Sales Analytics, choose the relevant date range and filters, then Export. Everfit emails the file; the download is available for seven days. Save a local copy before it expires.
Available data depends on permissions: owners and admins can see all coaches, while trainers see their own. Record the filters used so a partial report is not mistaken for the entire business.
Official instructions: Sales Analytics export
Everfit uses Stripe; subscription continuity still needs checking
Everfit explicitly documents Stripe for Payment & Packages. It says payments are processed through Everfit on behalf of the connected Stripe account, with setup controlled by the workspace owner or assigned Payment Admin.
Confirm which Stripe account is connected, who can administer it and how your existing subscriptions are managed. Ask both providers whether billing can remain in place or needs a supported migration. A sales report is an archive, not a transfer of recurring charges.
If billing must change, reconcile customer identifiers, next charge dates and prepaid periods. Stripe documents a separate subscription migration process; do not assume the destination coaching app exposes it or can reuse every existing object.
Sources: Everfit Stripe setup · Stripe subscription migration
Archiving a client is not continuing normal access
Everfit says archived clients can log in and view history, but cannot view exercise instructions or log new workouts. Do not archive the pilot group while they still depend on Everfit to train.
Check billing separately before archiving. The documented access changes do not establish that an archive action cancels subscriptions or completes your migration.
Source: Everfit client archiving
A teammate transfer stays in the Everfit workspace
Everfit documents moving clients between coaches within a workspace. That is an internal reassignment, not an export to another app.
For contact lists, messages, progress photos and other records not covered above, ask support which export options are available in your account. Keep a written list of what will move, what will remain an archive and what will be unavailable.
Source: Transfer within a workspace
Before you cancel Everfit
- Save the workout and form PDFs needed for continuing service.
- Download the payment report and record its date range, filters and permission scope.
- Confirm how required contacts, messages and progress records will be handled.
- Test a rebuilt workout, client login, check-in and message in the destination.
- Agree billing responsibilities and client access before archiving or cancelling.
Choose the switch date after a sample migration passes. The required overlap depends on rebuild work, provider support, client availability and billing dates. Clear communication helps, but it cannot guarantee retention or repair missing data.
Use the full migration checklist and client message to plan each wave. If you are still evaluating the destination, use the software trial scorecard. Keep any sample shared for an initial assessment limited to what the provider needs.
Questions about leaving Everfit
Does Everfit use Stripe?
Yes. Its official Payment & Packages setup instructions identify Stripe and describe payments on behalf of the connected account. Confirm your account and subscription setup before planning a move.
Can I export all Everfit check-ins at once?
The linked form-response instructions document individual PDFs. Ask Everfit support about any bulk option for your account; do not estimate a bulk migration from the individual-print workflow.
Will archived Everfit clients still be able to train normally?
Everfit says archived clients can view history but cannot view exercise instructions or log new workouts. Keep their needed coaching access active until the destination is ready.
Considering Coachway? Bring a sample export and ask us which parts become editable plans, which need rebuilding, what remains an archive and how your existing billing would be handled. Agree the scope before inviting your clients. If you are still deciding whether to switch at all, the Coachway vs Everfit comparison sets the two side by side.
The trial starts with a card held by Stripe and cancels under Billing before it renews, so you can run a few real clients in both tools before you move the rest.
