Kahunas vs PT Minder: an online coaching platform against personal trainer software.

What do Kahunas and PT Minder cost at 10, 25, 50 and 100 clients?

Both publish enough to work this out. The figures below are monthly billing, in US dollars, before tax. PTminder's page switches between monthly and annual billing and between currencies; we use its USD monthly figures. The arithmetic is ours, from the two published price lists.

So Kahunas is lower at 10 clients, by USD 25, and at 25 clients, by USD 12.50. At 50 clients PTminder is lower by USD 25 and at 100 by USD 59.03.

What moves the bill. A Kahunas seat is an active client or a non-archived team member; leads and the owner take no seat. PTminder counts active clients and leads, and its plans each include up to 20 trainers or staff (more on request), where each Kahunas team member takes a seat. It says SMS and the branded app cost extra: with the USD 40 add-on, 10 clients would be USD 75 + USD 40 = USD 115 a month. Both lists change, so confirm on kahunas.io/pricing and ptminder.com/pricing before you commit.

Kahunas says existing coaches keep their current plan, price and features until they choose a seat plan themselves, so the numbers above matter for a new sign-up or a deliberate change, not for an account that stays where it is.

Client app, training, nutrition and check-ins.

Client app. Kahunas says its 2.0 client app is a web app that installs from the coach's link in three taps (Kahunas 2.0 post, updated 28 October 2026, read 12 November 2026). PTminder lists iPhone and Android apps on its home page, and its help centre says they work for trainers and, if enabled, for clients. (PTminder help centre, article dated May 2020).

Training. Both have a workout builder and both let you add your own exercises. Kahunas quotes 1,700+ exercises on its homepage. PTminder's home page says "over 1200 video exercises", and its help centre says plans can be assigned to a client or a calendar session, and that it records workouts and graphs the history.

Nutrition. Kahunas puts nutrition plans on every tier, quotes "over 1.5 million foods" on its homepage and unlocks its recipe builder from 25 seats (kahunas.io/pricing). PTminder's nutrition planner has "thousands of common food items" with macros, custom foods, and delivery by PDF, app or the Client Area.

Check-ins. Kahunas lists check-in forms on every tier, and its help centre lets the coach pick a weekly, two-weekly or four-weekly cadence per client (Kahunas help centre, checked 12 November 2026). PTminder describes client assessments instead: weight, height, blood pressure, girth, skin folds, body fat, notes and progress photos, graphed over time. We did not find a PTminder page for a recurring weekly check-in form. If that loop is the core of your coaching, ask PTminder directly.

Payments, bookings and classes.

This is the part PTminder's own pages describe in most detail. Its pricing page lists a calendar, session and class templates, packages, memberships and products, payments and invoicing, reporting and notifications as features of every plan. Its home page says clients can view your schedule, book and pay from their phone. Payments run through Stripe, GoCardless, Ezidebit or Debitsuccess, with PayPal in the help centre, so a coach who collects by direct debit has options a Stripe-only tool does not list.

Kahunas lists a calendar and payments and packages on every tier. Its payments page says clients pay through your own Stripe or PayPal account and that Kahunas takes 0% commission on your sales (kahunas.io/features/payments). Its calendar page describes clients requesting a session time and group events (kahunas.io/features/calendar); it does not describe class timetables or session credits the way PTminder does. PTminder's pricing page does not state a commission rate either way.

The split: a trainer who sells session packs and runs classes will find PTminder's pages describe that. A coach who sells monthly online coaching on their own Stripe will find that on Kahunas's pages.

Branded app: two different routes.

PTminder sells a branded app as an add-on at USD 40 a month, on any plan. It says the apps carry your logo and colours and are listed on the App Store and Google Play under your own name, and it asks you to enrol in the Apple Developer Program as an Organization and invite PTminder to manage the app (ptminder.com/branded-apps, checked 12 November 2026).

Kahunas includes its branded app from 200 clients: your logo and brand colour replace its defaults across the client app, login page and coach portal, and it says there is no store listing, developer account or store review (kahunas.io/features/branded-app, checked 12 November 2026). At 200 clients the ladder puts it at USD 200 a month. Below that, clients use the Kahunas-branded app. A store listing in your own name is what PTminder describes; a branded web app at 200 clients or more is what Kahunas describes.

What each one says about moving in and getting out.

PTminder. We found no page on ptminder.com or in its help centre that describes importing clients, programs or history from another platform. On 12 November 2026 a help centre search for "migrate" returned no article, and "import" returned nothing about bringing clients across. That is what we found, not a statement that no option exists. Ask PTminder before you plan around it.

Getting data out of Kahunas. Kahunas's help centre describes how a coach answers a client's request for a copy of their data: from Settings, the owner sends a zip with profile, check-ins, form answers, logs, measurements, goals, payment records and photos. The link works for 72 hours, and chat messages are not in the copy yet. A copy of your own coach account data comes from Kahunas support by email within one month (Kahunas help centre, checked 12 November 2026). We found no other self-serve full-account export documented. Our guide on how to switch from Kahunas goes through the steps.

If you are weighing more than these two, our Kahunas alternatives page lays out the wider field.

Which one suits which coach?

• You run sessions, classes or a studio. PTminder. Its calendar, bookings, packages, memberships and direct debit options are described in detail on its own pages.
• You sell remote coaching with weekly check-ins. Kahunas. It lists check-in forms with a chosen cadence, habits, nutrition plans and messaging on every tier.
• You want the lowest bill at 50 clients or more. PTminder, on the published USD monthly plans: USD 75 up to 50 clients, USD 90.97 up to 100.
• You want the lowest bill at 25 clients or fewer. Kahunas, at USD 5.00 and USD 2.50 a seat: USD 50 at 10 clients, USD 62.50 at 25.

Where Coachway fits, and where it does not.

We build Coachway, so read this part with that in mind. Coachway is built for online coaching delivery, in the same corner as Kahunas rather than PTminder. A check-in arrives as one card in the chat with weight, ratings and photos, and what changed since the last one. The Power Panel keeps client list, chat, check-in and meal plan on one screen. The library holds 1,700+ exercises, and the meal planner builds plans with macros worked out for you. The client app and coach dashboard come in eight languages, five reviewed by native speakers. There are no feature tiers, and billing is month to month.

Where Coachway does not fit. It is not the cheapest. Kahunas costs less per client than Coachway at every client count, and we do not claim to beat PTminder's published plans on price either. Prices differ by currency, so see the Coachway pricing page for yours. Payments run on your own Stripe, and Coachway takes 2.4% per transaction, plus Stripe's fees, where Kahunas says 0%. There is no free plan, and the trial takes a card. There is no white-label app: Coachway does not put your logo on the client app, only on the images you share. And we do not pitch Coachway as a booking and class timetable tool. If that is your business, PTminder's pages describe what you need more directly.