Kahunas vs CoachVault: what a coach weighing a move should check.

the arithmetic

What do Kahunas and CoachVault cost at 10, 25, 50 and 100 clients?

Only Kahunas publishes enough to work this out. Its pricing page (checked 12 November 2026) lists a price per seat that applies to every seat once you reach a tier. Each count below sits inside its tier, and the next tier up would cost more, so Kahunas's lowest-price rule does not change the result. These are client seats only: add one seat for each team member. Prices are in US dollars, before tax.

What CoachVault says instead: "Straight up: it's a couple of hundred a month. Exact number on the call." Its FAQ adds that the exact number depends on your client count and on white label, and that you have it before the end of the call (coachvault.com, checked 12 November 2026). It gives no figure for 10, 25, 50 or 100 clients, so we leave those cells empty and do not guess. If you take the call, ask for the price at your client count in writing, with and without white label.

in the vendors' own words

What does CoachVault say about moving in?

CoachVault's site does not mention Kahunas anywhere. What it says is general, and it is CoachVault's statement, not ours: asked how current clients move over, its FAQ answers "With us, on onboarding, programs, client details and payments come across in a guided migration. Founding coaches get it done together with us on a call, not left alone with a help doc." We have not seen this process, so we cannot say what it would move from a Kahunas account. On timing, its FAQ says most coaches are fully set up inside a week.

On the client side, CoachVault says your clients do have to download a new app. In its words: "Yes, and that's the upgrade." It says it gives you a message to send them. Whichever platform you pick, your clients install a new app.

CoachVault says it is for coaches with 10 or more paying clients, or a team, gym or studio. If you have fewer, take that into account before you book (all CoachVault statements from coachvault.com, checked 12 November 2026).

on the kahunas side

What Kahunas documents about copies of your data

Before you compare anything, know what you can take with you. Kahunas's help centre describes a copy of a client's data for when a client asks for it: the owner logs the request, confirms the client's identity and generates an export. The download link works for 72 hours. Kahunas says chat messages are not in the copy yet and that larger accounts take longer. For your own account data, it says Kahunas support prepares a copy and emails download links within one month (Responding to a client data request, checked 12 November 2026).

On plans, Kahunas says existing coaches are not moved: "You keep your current plan, price and features until you choose a seat plan yourself on Your plan. We never move you." (kahunas.io/pricing, checked 12 November 2026). So staying is a real option.

Our step-by-step guide, how to switch from Kahunas, covers the order to do things in. If neither CoachVault nor Coachway suits you, our list of Kahunas alternatives compares the wider field.

our own product, so read it with that in mind

Where Coachway fits, and where it does not

We build Coachway, so weigh this section accordingly. Here is what we can say about it, and what we cannot.

Where it may fit

• Nutrition built in. A meal planner with a recipe library and 3,900+ ingredients, macros worked out as you build, and a client food log that searches about 3.7 million foods and scans barcodes. Clients can snap or type a meal and fix the AI estimate before they tap Add; nothing is logged before that. See food logging.
• Check-ins in the chat. A check-in shows as one card in the thread with weight and ratings and their change since the last check-in, photos, answers and a "mark as reviewed" button. The client list, chat and plan sit on one screen. See the Power Panel.
• Languages. The client app and the coach dashboard come in 8 languages: English, Danish, Norwegian, Swedish, Finnish, German, Dutch and Spanish. Danish, Norwegian, Swedish, Finnish and German were reviewed by native-speaking coaches.
• Simple plan shape. One plan with no feature unlocks by tier, month to month, no minimum term and no cancellation fee. Payments run on your own Stripe; Coachway takes 2.4% per transaction, plus Stripe's fees.

Where it does not

• Price per client. Kahunas costs less per client than Coachway at 10, 25, 50 and 100 clients. Current Coachway pricing is on our pricing page.
• No free plan. Coachway has none. The trial takes a card.
• No white-label app. Coachway has no custom-branded app and no listing under your name. Your logo and brand colours go on the progress images you share, not inside the client app. If your own name in the App Store is the point, CoachVault says it offers that on its top plan.
• Payment commission. Kahunas states 0% commission. Coachway's 2.4% per transaction is on top of Stripe's fees.
• Moving in. Some things do not move from any platform. Client payment subscriptions are set up again on your own Stripe, and we tell you what can move before anything changes.

So: if you want a published price, a lower bill per client than Coachway and a web app, Kahunas already fits. If you want a call-led setup and, on its top plan, your own store app, CoachVault says that is what it offers. If nutrition, check-ins in one chat and a client app in your clients' language matter more, Coachway is worth testing next to them.